Benefits of Electronic Medical Record Management Services

Your medical office fits several appointments daily, and you must keep many patients' medical histories and new information. You must also keep the records accessible and well-organized. Because the old file system makes processes unnecessarily difficult, you need a more efficient method to manage your records. Besides, you do not want papers to fill your office space.

Discover why you should digitalize your medical record management system.

Save File Storage Costs

As the cost of office space rises over time, so does the expense of storing paper documents. You do not need tons of cabinets, storage bins, or boxes with an electronic system.

Instead, you store most or all of your documents in a single system that occupies much less space. These provisions save on file storage and retrieval costs. For example, standard filing cabinets cost thousands of dollars that you can use in other business areas.

You also save on the paper documents printing costs which can skyrocket if unchecked. Worse, some printed and stored documents may become obsolete in a few months, beating the logic of the need to print them. An electronic document management and retrieval system minimize such runaway costs.

Enhance Privacy and Security

Medical records call for a high level of privacy, so you should keep your patients' records away from unauthorized personnel. Luckily, electronic medical record management system services allow different access levels for documents.

For example, you can restrict access to sensitive documents to specific people or specific groups. Besides, you can set automated alerts and updates for electronically managed documents.

Ease Document Retrieval

Workers spend an average of 30 to 40% of their time searching for printed documents daily. An electronic system is a powerful time and effort saver because your documents are a click away. You can retrieve your files with a name, ID, or other criteria based on the solution that gets implemented.

If you have different medical specialties, your patients can visit any since your team can access the patients' files from all specialties. This provision improves service delivery as your patients can access your services at the most convenient location.

Enhance Patient Satisfaction

Happy patients always come back and refer friends and family. With electronic medical record management services, you focus more on customer satisfaction. Today's patients want speedy and effective services, lest they move on to other dentists.

An electronic medical record management system comes in handy to streamline processes, increase accuracy, and protect patients' privacy. All these factors play an essential role in improving patient satisfaction levels.

Implement Disaster Data Recovery

Medical document management services should include data backup and recovery. Otherwise, any misfortune might wipe out your data, and you may struggle to recover the files. In the worst cases, you might never recover some documents. On the flip side, an electronic system offers high traceability and backup, as you can implement multiple backups to avert possible data losses.

In addition, electronic medical record management service providers follow the Data Protection Act when implementing backup data solutions. The act provides that medical records should not be misused or stored longer than necessary. In addition, the backup data should be accurate, updated, secured, transparent, and lawful.

To improve productivity, implement a cost-effective strategy to manage your medical documents. Healthcare document management services get better when you computerize the process. So, if you are still on the paperless method, the time for change is here.

At Altos, Inc., we offer outstanding digital medical record management systems. Our experts have industry-wide knowledge to tailor an electronic documentation system to fit your needs. Contact us today to get started on making the switch to electronic documentation.